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The Inventory tab holds the rules the stock module runs by: “Expiry alerts, dispensing enforcement and inventory data controls.” Five small cards, each saving on its own, plus a Danger Zone only the owner can see.

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What this tab controls

The defaults card notes where it bites: new-item values apply “in the item form and catalog imports (a POS-report import arrives with no thresholds at all).”

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Set it up

1

Set the expiry horizons

Type a number of days and select Add, up to four times. Remove one with the × on its chip. Select Save horizons. Clearing them all reverts to the default pair.
2

Choose how strict dispensing is

Leave Enforce inventory on dispense off unless you want an unlinked medication or insufficient stock to abort the whole dispense. On, it behaves like the till; off, drift is logged rather than blocked.
3

Set the new-item defaults

Enter a Low-stock threshold and a Reorder quantity in whole units, then Save defaults. Leave either empty for no default. Bad input is refused with “Enter whole numbers of units, or leave a field empty for no default.”
4

Decide about expiry dates on receiving

Turn Require expiry date on new lots on if you want the gap closed at the door. It confirms with “Receiving now requires an expiry date on every new lot.”
5

Decide about selling without stock

Leave Allow selling items with no recorded stock on if goods reach the shelf before they are booked in. Turning it off “restores the hard stock check at the till”.
Reset inventory… permanently deletes the whole inventory module — catalog, lots, stock levels, ledger, purchase orders, vendors, locations and device history — and cannot be undone. It exists for a clean re-import, not for correcting counts; adjust quantities through a stock count instead. Opening it shows exactly what would go, counted by type, and you must type RESET to confirm. The hospital refuses the reset outright if clinical administration records reference these lots: “Clinical administration records reference this inventory’s lots, and a reset would destroy that traceability.”

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What changes once you save

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Check it worked

Add a new item without touching its thresholds and confirm it arrives with the defaults you set. Open the Alerts tab and check the items listed line up with your horizons. If you required expiry dates, try receiving a new lot without one — it should be refused. If you enabled strict dispensing, try dispensing an unlinked medication; it should abort rather than warn.

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Common issues

It appears only while the Inventory care area is on. Turn it on in Facility.
The reset is owner-only and is hidden — not disabled — for managers and accountants. If you can see the rest of the tab but not the red card, that is why.
Vaccine administrations, ward medication administrations, adverse-event reports or patient-linked ledger entries reference these lots, and the reset is refused to protect that traceability. Correct quantities with a stock count instead.
The rule applies to new lots from the moment you save it. It does not go back and fix existing undated lots, and those stay invisible to earliest-expiry picking. Correct them by hand.
Defaults apply only to items created without their own values, and only after the save. Anything already in the catalog keeps what it has.
Check the horizons. With none set you are on the default pair, and an item only appears once it is inside one of them.