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This is step 3 of 5. Your ward estate is three levels deep — wards contain sub-wards, and sub-wards contain bed spaces — and a patient can only be admitted to a bed space that exists. Skip this step and your ward staff open Ward Admissions to nothing.

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The three levels

The Ward Management card — “Manage your clinic wards, sub-wards, and bed spaces.” — builds all three, in order. A sub-ward needs its ward, and a bed space needs its sub-ward.

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Build the estate

1

Add each ward

Select Add Ward and give it a Ward Name, a Description, a Location and a Status of Open or Closed. Name the ward as your staff name it — the ward list is how a nurse coming on shift orients themself, so do not fold two physically separate wards into one entry to save typing.
2

Add the sub-wards inside it

Open the ward and select Add Sub-ward. Each one takes a Sub-ward Name, a Type — Single, General, Double, Room, VIP, Suite or Penthouse — and a Capacity, “Maximum number of beds in this sub-ward.”Even a ward with one bay needs one sub-ward, because ward staff must choose a ward and a sub-ward before any beds appear. A single sub-ward named after the ward itself is a perfectly good answer for a small unit.
3

Add the bed spaces

Open the sub-ward and select Add Bed Space. Each takes a Bed Space Number and Bed Space Name, a Type — Cot, Bed or Bunk — and a Status: Available, Occupied, Reserved or Under Maintenance.Match the labels on the wall. Bed numbers are what get quoted on the phone.
4

Walk it as a nurse would

Open Inpatient → Ward Admissions and go Select Ward → Select Sub-ward. The bed grid should appear with every bed available.

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What ward staff see

Ward Admissions walks the same levels you just built and will not skip one.
  • Select Ward — “Select a ward to view its sub-wards”. With nothing created at all, it reads No wards available / Please contact your administrator. That message is aimed at you: it means this page has not been done.
  • Select Sub-ward — until a ward is chosen this panel says Select a ward first, and trying to go further is refused with “Please select a ward first.” A ward with no sub-wards reads No sub-wards available.
  • The bed grid then appears, above it a stats strip — Bed Status, Patient Status, Occupancy Rate and Availability.
Each bed is a tile carrying its number and status. Selecting one opens Bed {number} Details, which is where the occupant’s story lives: Patient, Admitted, Diagnosis, Attending Doctor, Notes and Last Updated, plus New Vitals, View Patient and the estate controls Mark as Available, Mark for Maintenance and Reserve Bed.

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Check it worked

  • Settings → Ward Management lists every ward, each with its sub-wards and their bed spaces.
  • Inpatient → Ward Admissions shows a bed grid after you pick a ward and a sub-ward, and the Availability tile matches the number of beds you created.
  • Admit one test patient from a consultation, open the bed and confirm the details are there, then discharge them again.

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If something goes wrong

Nothing has been created yet. Build the estate here — ward, then sub-ward, then bed spaces.
You have not picked a sub-ward. The panel says Select a ward first until both levels are chosen, and the page refuses to go further with “Please select a ward first.” If the ward genuinely has no sub-wards, add one.
Bed spaces are the last level and the one most often forgotten. A ward with sub-wards but no bed spaces looks configured and admits nobody.
You will see “Database permission issue detected” — “Please contact your administrator to grant the necessary database permissions or ask them to create the ward for you.” Ask an owner to create it.
Either the In-patient care care area is off — see Turn on your care areas — or the workspace is not on the Enterprise plan.
Set its Status to Closed rather than deleting it. Its history stays attached, and you will want the beds back.

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Next step

Step 4 — Set up your theatres

Theatres and the surgical safety checklist.

Admit, chart and discharge

What your ward staff do on the estate you just built.

The nursing station

Observations, the drug round and shift handover.