Skip to main content
The bottom of a woman’s antenatal card carries two blocks: Programme schedule, which says what the dating suggests is due, and Programme doses, the ledger of what was actually given.

​
This records a dose; it does not give one

The dialog says it plainly: “This records the dose against the pregnancy. It does not give the drug or draw stock.” A dose given at your hospital is given the normal way — through a screen that draws the stock and records the lot. This ledger then says which pregnancy, which programme, which position in the series and points back at that administration. A dose given somewhere else is recorded as reported, with nothing to point at. There are four ways a dose can have been given here, and all four end at the same place — a record for the ledger to point at:
Give it now, from stock was added because there was no way to record IPTp-SP or iron and folate as given here at all. They are not vaccines, and the woman receiving them has no bed — so neither of the other two routes fitted her, and the only remaining option said the dose came from another facility, which was not true.

​
Read the Programme schedule

Three lines, each with its own state and its own reason in plain words.
Iron and folate is supply, not a dose series. The ledger records what was issued, never what was taken — nothing in the product knows whether she swallowed them. The block says so: “Supply is what was recorded as issued, not what was taken. Advisory only.” Do not read Supplied as adherence.
Cannot say is not the same as up to date. It means the pregnancy has no usable dating, so no schedule can be derived at all — correcting the due date is what fixes it. The whole block is advisory: it is a prompt to a clinician, not a finding.

​
Record a dose

1

Select Record dose

It sits at the top right of the Programme doses block, and is absent if you do not hold the permission.
2

Choose the Programme

IPTp (malaria prevention) · Tetanus toxoid · Iron and folate · ART · Infant nevirapine · Other.
3

Give its position in the series

Dose number — “Its position in the series — TT-2, IPTp-3. Leave blank if it isn’t known.” The field is not offered for Iron and folate or ART, which are issued rather than numbered.
4

Set the Date given

Today or earlier. A future date is refused.
5

Say where it was given

Where it was given offers Given at this clinic or Reported from another facility — “A dose given here must point at the administration that drew the stock.”
6

Point at the administration, if it was given here

Which administration drew the stock lists this woman’s own records — you choose one, you never type a reference. If she has none yet it reads No administration recorded for her yet, and the note below tells you what to do instead.A dose Reported from another facility is not asked for one, because it drew no stock here, and the form refuses one.
7

Select Record dose

It confirms Dose recorded — “It is linked to the administration that drew the stock”, or “Recorded as given at another facility.”

​
Give the dose from stock, here

Use this for a drug you are handing to a woman at clinic — IPTp-SP, iron and folate. It draws the dose from your stock against her name, records the lot, and hands the record straight to the ledger form.
1

Select Give it now, from stock

It sits under Which administration drew the stock, and only when Given at this clinic is selected.
2

Choose the Drug and the Dose

Drug searches your active medications. Dose is how many units leave the shelf — it must be greater than zero.
3

Choose where it comes Taken from

Taken from is the storage location the stock leaves. Lot defaults to Earliest expiry first, which is what you want unless you are deliberately using a particular lot.
4

Add Route, Site and Notes if they apply

All three are optional — PO, IM, a site, or a note such as directly observed.
5

Select Give the dose

It confirms Dose given — “Stock has been drawn and the lot recorded. It is not on the pregnancy’s ledger until you select Record dose.”You are returned to the ledger form with the new record already chosen in Which administration drew the stock.The dose is charged to her bill. The confirmation ends ”… is on her bill, unpaid, in Billing.” It appears in Billing as an unpaid item at the medicine’s price times the dose given, and can be reduced or waived there like any other item. A medicine with no price is not charged — the confirmation says “Not charged: … has no price in the medicine list. Set its price so the next dose is charged.” — and nothing is added to her bill.
6

Finish with Record dose

Set the Programme and Dose number, then select Record dose.
These are two acts, and the first one cannot be undone. Once Give the dose succeeds, the stock is gone and the lot is recorded — whatever happens next. If Record dose then fails, the block keeps the record selected and shows a standing notice: “Stock has already been drawn for this dose and the lot recorded. It is not on this pregnancy’s ledger until you select Record dose. Do not give a second dose if this step fails — select Record dose again.”Select Record dose again. Do not go back and give a second dose.If the charge could not be added, the block says “This dose has been given but is not on her bill yet” with Charge it again. Use it — a dose is only ever charged once, however many times you select it.
A dose is charged once. A dose given from stock is charged when you give it, and never appears in the Pharmacy queue. A medicine sent to the pharmacy is charged when the pharmacist dispenses it, and recording the dose against it adds no second charge. Give a dose one way or the other, never both.
This needs stock set up. If your clinic has no medications or no active storage location in Inventory, the step says so plainly — “No medications are set up in this clinic’s stock, so a dose can’t be given from here” — rather than showing you an empty list. Set the item up under Inventory, or record the dose as Reported from another facility.If the list simply could not be loaded it says that instead — “The stock list could not be loaded, so it isn’t possible to say what is available” — with a Try again. An empty list and a failed read are never shown as the same thing.

​
Send it to the pharmacy

Use this when the pharmacy, not the antenatal room, hands over the medicine. Everything you send for one woman at one antenatal visit reaches the Pharmacy queue as one row badged Maternity / ANC — if you send another medicine later in the same visit, it joins that row while the pharmacy has not dispensed it yet. Once the row is dispensed, a new send starts a new row. The pharmacist dispenses it and collects payment the normal way. Nothing leaves the shelf until the pharmacist dispenses it.
A visit is the antenatal contact recorded today. If no contact has been recorded for her today, each send is its own row.
1

Select Send to pharmacy

It sits at the top right of the Programme doses block beside Record dose, and under Which administration drew the stock beside Give it now, from stock.
2

Choose the Medicine

Medicine searches your clinic’s medicine list. A medicine that has been archived is not offered.
3

Fill in Dose, Frequency, Duration and Quantity

Quantity is how many units the pharmacy hands over — a whole number of at least 1. The other three are the instructions the pharmacist sees.
4

Add another medicine if she needs more than one

Select Add another medicine for each — iron and folate and IPTp-SP, say. Remove this medicine takes a line away. They all travel as one order.
5

Select Send to pharmacy

It confirms Sent to the pharmacy — “It is one Maternity / ANC order in the Pharmacy queue. Once it has been dispensed, record the dose here against it.”
6

Record the dose once it has been dispensed

Select Record dose, choose the Programme, keep Given at this clinic, and pick the medicine from Which administration drew the stock — a dispensed line reads “dispensed by the pharmacy”. Then select Record dose.
A medicine still waiting at the pharmacy is not offered on the ledger. Only a dispensed line can be recorded as a dose — until then she has not received it. A dispensed line can be recorded once: one dispensed medicine is one dose.

​
Correct a dose recorded in error

Nothing here is deleted. If the dose was given from stock and its charge has not been paid, marking it in error also takes the charge off her bill. A charge that has already been paid stays — refund it from Billing. A wrong dose is marked as entered in error, keeping the row, its reason and any administration it points at — and freeing its position in the series so the correct dose can be recorded.
1

Select Mark in error on the row

The dialog is headed Mark this dose as entered in error and names the dose and its date: it “will stop counting towards the series. The record is kept, along with any administration it points at.”
2

Answer Why is this wrong?

A reason is required — the button stays disabled until you write one.
3

Select Mark in error

It confirms Marked as entered in error — “The record is kept; the dose no longer counts towards the series.”
The row stays in the ledger, struck through and badged Entered in error, and stops counting on the Programme schedule block.
This is why a struck-through row matters. A midwife reading the ledger can tell “never given” from “given and retracted” — and that difference is the difference between giving a dose and double-dosing. Deleting the row would erase it.

​
What the ledger shows

With nothing recorded it reads No programme doses recorded for this pregnancy.

​
Who can do this

Recording and correcting share one permission on purpose: whoever may assert that a dose happened may assert that it did not.

​
Check it worked

  • The dose is a row in the ledger with the right date and source.
  • The matching line on Programme schedule moves — its count rises, and Due becomes Not due or Complete.
  • A dose you marked in error is struck through, badged, and no longer counted.

​
If something goes wrong

Given at this clinic requires a real administration behind it — the one that drew the stock and recorded the lot. Choose one from the list, use Give it now, from stock, give it on the vaccine screen or the ward drug chart, or record this one as Reported from another facility.
Give the dose could not draw what you asked for from Taken from. Check the location and the quantity, or receive stock first.
The dose reached the store without a patient attached. Close the dialog, reopen the woman’s antenatal card and try again.
The woman named is not a patient of this clinic, or you are not permitted to see her record. Open the dose from her own antenatal card.
You chose Reported from another facility but left an administration reference in the box. Clear it.
“Mark the existing one as entered in error if it is wrong.” Two doses cannot hold the same position in a series.
The reference you pasted is already claimed by another ledger row. Check you copied the right one.
“A dose can only be recorded against the woman it was given to.” You are on the wrong pregnancy’s card, or you copied another patient’s reference.
“Record the dose once it has been dispensed.” The pharmacy has not dispensed this line yet, so she has not received it. Wait until it is dispensed, then record the dose.
Another ledger row already points at this dispensed medicine. Send another supply to the pharmacy if she needs a second dose.
“Remove it and choose another.” The medicine was archived in your medicine list after you opened Send to pharmacy. Remove that line and pick an active one.
The pregnancy record has been closed. Medicines can only be sent while it is open.
Set Date given to today or earlier.
The record has been closed. Doses can only be added while it is open.

​
FAQ

Record dose never does. Give it now, from stock does — that is the whole difference between the two, and it is why they are separate steps with separate confirmations. The ledger points at a stock movement; it never causes one.
Yes. Give the dose adds it to her bill as an unpaid item at the medicine’s price times the dose given, in Billing, where it can be reduced or waived. A medicine with no price in the medicine list is not charged, and the confirmation says so. A dose reported from another facility is never charged, and doses given before this change are not charged afterwards.
Tetanus toxoid is given on Inventory → Vaccines, so it is charged only if your hospital has turned on Charge patients for vaccines given from stock in Settings → Facility. If that dose is later marked in error here before it is paid, the charge is taken off her bill.
No. The stock has already been drawn and the lot recorded — giving it again would give a second dose and draw a second one. The block keeps the record selected and says so; select Record dose again.
It appears only when Given at this clinic is selected, and only where the pregnancy record could name the woman. If it is absent, give the dose on the vaccine screen or the ward drug chart and choose it from Which administration drew the stock.
Use Give it now, from stock when the antenatal room hands the medicine over from its own stock. Use Send to pharmacy when the pharmacy hands it over — the pharmacist dispenses it, draws the stock and collects payment. Never both for the same dose.
Because it is supplied rather than given as a numbered series, and a position in a series would be a false precision. The same applies to ART.
They are in the Programme list and can be recorded on the ledger. The Programme schedule block derives IPTp, tetanus and iron-folate only, so those two carry no due state — and neither is printed on the downloadable antenatal card, which a woman carries to another facility.
No. It means a supply was issued and recorded. Adherence is not something the product can know, and it never claims to.
No. Mark it in error with the reason, then record the correct one — the series position is freed as soon as you do.