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Ward Management is where the inpatient side of the hospital is drawn: “Manage your clinic wards, sub-wards, and bed spaces.” Nothing on the ward screen works until this tab has been filled in, because a bed has to exist before anyone can be admitted to it.

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What this tab controls

Three levels, three stacked cards. A ward holds sub-wards; a sub-ward holds beds. The second and third cards appear only once you select a row above them. The sub-ward table also shows Occupancy — a bar and a count of occupied against capacity — which is read from the beds themselves, not typed in.

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Set it up

1

Confirm In-patient care is on

The tab needs the In-patient care area, which is on by default. If Ward Management is missing from the rail, turn the area on in Facility.
2

Add a ward

Select Add Ward, enter the Ward Name, and add a location if it helps staff find it. Leave Status on Open. You get “Ward added successfully”.
3

Select the ward and add sub-wards

Select the ward’s actions menu and choose Add Sub-ward, or open the ward and use the Add Sub-ward button on the card that appears. Set the Type and the Capacity — the capacity is what the occupancy bar measures against, so make it the real bed count.
4

Add the bed spaces

Select the sub-ward, then Add Bed Space. Give each bed its Bed Space Number and Bed Space Name, choose Cot, Bed or Bunk, and leave Status on Available. Add one row per physical bed — this is the list the ward screen draws.
5

Check the occupancy line

Back on the sub-ward table, the occupancy bar should read 0 out of your capacity. If the count of beds you added does not match the capacity you set, one of the two is wrong.
Deleting a ward or sub-ward is permanent and takes what is underneath it. Delete a sub-ward and its bed spaces go with it, along with the numbering staff quote to each other on handover. A ward that is temporarily out of use should be set to Closed instead, and a bed under repair to Under Maintenance.

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What changes once you save

Admissions already in progress are unaffected by renaming a ward or sub-ward; the patient stays in the same bed record.

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Check it worked

Open Wards from the sidebar and choose your new ward, then a sub-ward. The bed cards should appear, one per bed space you created, all showing as available. Open one and confirm the Bed {number} Details dialog names the bed you expect. Then go back to Settings and check the occupancy bar on the sub-ward reads the number of beds you added.

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Common issues

No wards exist yet, or none are Open. Add a ward here, or reopen the closed one; the message is about configuration, not their access.
Beds only load once both a ward and a sub-ward are chosen. Pick the ward, then the sub-ward inside it.
Check the beds went into the sub-ward that is selected on the ward screen. Beds belong to a sub-ward, so beds added under a different one will not appear.
Adding, editing and deleting are owner-only. A manager or accountant sees the tables and nothing else.
The ward could not be created and the dialog closes with your entries kept. Contact your administrator, or ask an owner to create the ward for you, then try again.
The bar compares occupied beds with the Capacity you typed on the sub-ward, which is independent of how many bed rows exist. Set the capacity to the real number of beds.
Building a hospital from scratch? Set up wards and beds covers the same ground in order.