Skip to main content
Ward Management is where the inpatient side of the hospital is drawn: “Manage your clinic wards, sub-wards, and bed spaces.” Nothing on the ward screen works until this tab has been filled in, because a bed has to exist before anyone can be admitted to it.

​
What this tab controls

Three levels in one expandable list: every ward is listed with a summary (“3 sub-wards · 18 beds · 5 occupied”) without opening anything — select a ward’s row to expand it and see its sub-wards, and a sub-ward’s row to see its bed spaces. Nothing is hidden behind an Add button. Every ward and sub-ward row also shows Occupancy — a bar and a count of occupied against the real bed spaces underneath it, never the typed Capacity. Edit and delete are available for all three levels from each row’s ⋮ menu; a delete always names what it would take with it, and the server refuses to delete a ward or sub-ward that still has children, or a bed space that is occupied or has an active admission.

​
Set it up

1

Confirm In-patient care is on

The tab needs the In-patient care area, which is on by default. If Ward Management is missing from the rail, turn the area on in Facility.
2

Add a ward

Select Add Ward, enter the Ward name, and add a Location if it helps staff find it. Set What this ward is for if you know it — you can always come back. Leave Status on Open. You get “Ward added”.
3

Expand the ward and add sub-wards

Select the new ward’s row to expand it — it starts with “No sub-wards yet” and an inline Add sub-ward link, or use Add sub-ward from its ⋮ menu. Set the Type, the Capacity and a Location if the sub-ward has its own wing or corridor.
4

Add the bed spaces

Expand the sub-ward, then Add bed space. Give each bed its Bed space number (required) and an optional Bed space name, choose Cot, Bed or Bunk, and leave Status on Available. Add one row per physical bed — this is the list the ward screen draws.
5

Check the occupancy line

Back on the expanded sub-ward, the occupancy bar should read 0 out of however many bed spaces you just added — it counts the bed rows themselves, not the Capacity you typed.
Deleting a ward or sub-ward is permanent and only works once the level below it is empty — the confirmation names what’s still underneath if it isn’t, and the delete is refused rather than cascading. Delete every bed space first, then the sub-ward, then the ward. A bed space that is occupied, or carries an active admission, cannot be deleted at all until the patient is discharged. A ward that is temporarily out of use should be set to Closed instead, and a bed under repair to Under maintenance.

​
What a ward is for

What this ward is for describes the ward’s clinical function — what happens in it — and it is separate from a sub-ward’s Type, which describes the room (single, double, VIP). It is optional, and the For column in the ward list shows Not set until you choose something.
Leaving it unset is not the same as choosing “Other”. A ward with no type simply has not been described yet; Other means you looked and none of the options fit. Screens that look for a particular kind of ward can tell those apart, and they say different things — one asks you to finish setting up, the other accepts that this clinic does not have that kind of ward.
Choose Labour ward for the ward where women give birth — even if the same ward also holds postnatal beds. Many hospitals run one ward for both. Type it by what makes it special: Maternity is for antenatal and postnatal beds where nobody delivers. Maternity uses this to find the labour ward, and it looks for Labour ward only — it will not guess that your maternity ward is where deliveries happen. To set it on a ward you already have, open the ward’s ⋮ menu and select Edit Ward.

​
What changes once you save

Admissions already in progress are unaffected by renaming a ward or sub-ward; the patient stays in the same bed record.

​
Check it worked

Open Wards from the sidebar and choose your new ward, then a sub-ward. The bed cards should appear, one per bed space you created, all showing as available. Open one and confirm the Bed {number} Details dialog names the bed you expect. Then go back to Settings and check the occupancy bar on the sub-ward reads the number of beds you added.

​
Common issues

No wards exist yet, or none are Open. Add a ward here, or reopen the closed one; the message is about configuration, not their access.
Beds only load once both a ward and a sub-ward are chosen. Pick the ward, then the sub-ward inside it.
Check the beds went into the sub-ward that is selected on the ward screen. Beds belong to a sub-ward, so beds added under a different one will not appear.
Adding, editing and deleting are owner-only. A manager or accountant sees the wards, sub-wards and bed spaces expand and read, with no actions menu.
The confirmation dialog names why: a ward or sub-ward with anything still underneath it is refused rather than cascading, and a bed space that is occupied or carries an active admission is refused until the patient is discharged. Clear what the message names, then delete again.
The bar counts the actual bed space rows underneath a sub-ward or ward, never the Capacity you typed. If they disagree, the bed spaces you’ve added are the true count — add or remove rows to match, rather than editing Capacity.
Building a hospital from scratch? Set up wards and beds covers the same ground in order.