> ## Documentation Index
> Fetch the complete documentation index at: https://help.clinikehr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Your calendar connections

> Connect your own Google or Outlook calendar from your personal Settings — reachable however your role's navigation is set up in a clinic.

export const StillStuck = ({topic}) => <div className="ck-callout ck-callout--note" role="note">
    <p className="ck-callout__body">
      <strong>Still stuck{topic ? ` with ${topic}` : ''}?</strong>{' '}
      Check <a href="/platform/help/troubleshooting">Troubleshooting</a> first —
      it covers the failures we see most often. If that does not resolve it,{' '}
      <a href="/platform/help/contact-support">contact support</a> and include
      your workspace name and the time the problem happened, so we can find the
      matching entry in your audit log.
    </p>
  </div>;

export const TaskHeader = ({before, time, after}) => <div className="ck-task">
    {before ? <div className="ck-task__cell">
        <div className="ck-task__title">Before you start</div>
        <p className="ck-task__body">{before}</p>
      </div> : null}

    {time ? <div className="ck-task__cell">
        <div className="ck-task__title">Takes about</div>
        <p className="ck-task__body">{time}</p>
      </div> : null}

    {after ? <div className="ck-task__cell">
        <div className="ck-task__title">When you're done</div>
        <p className="ck-task__body">{after}</p>
      </div> : null}
  </div>;

export const Path = ({steps = []}) => <span className="ck-path">
    {steps.map((s, i) => <span key={i} className="ck-path__step">
        {i > 0 ? <span className="ck-path__sep" aria-hidden="true">
            ›
          </span> : null}
        {s}
      </span>)}
  </span>;

export const Availability = ({editions = ['all'], plans, roles, note}) => {
  const list = editions.includes('all') ? ['clinic', 'pharmacy', 'lims'] : editions;
  return <div className="ck-avail" role="note" aria-label="Feature availability">
      <span className="ck-avail__label">Available in</span>

      {list.map(e => <span key={e} className={`ck-pill ck-pill--${e}`}>
          {EDITION_LABELS[e] || e}
        </span>)}

      {plans ? <span className="ck-avail__label">Plan</span> : null}
      {plans ? <span className="ck-pill ck-pill--plan">{plans}</span> : null}

      {roles ? <span className="ck-avail__label">Who</span> : null}
      {roles ? <span className="ck-pill ck-pill--role">{roles}</span> : null}

      {note ? <span className="ck-avail__note">{note}</span> : null}
    </div>;
};

<Availability editions={['clinic']} plans="All plans" roles="Any staff member — connecting your own calendar is never role-gated here" note="Only your own calendar can be connected from this tab. A colleague's calendar is theirs to connect." />

Connecting a calendar is something you do for yourself, so it has a home on your **personal** Settings that nothing about a workspace's own navigation can take away from you.

<Path steps={['Your avatar', 'Profile and Settings', 'Calendars']} />

<TaskHeader before="A Google or Outlook account, and staff membership in at least one workspace" time="5 minutes" after="Your own calendar connected, in the workspace you meant" />

## Why this tab exists here, not only in Settings

A workspace also has its own **Calendar Integrations** tab inside Clinic Settings, and for most people that is where they will actually connect an account — see [Connect an external calendar](/platform/integrations/calendar) for the full picture, including read-only calendar subscriptions, which only an owner or manager can set up.

This tab exists **in addition**, for one specific reason: Clinic Settings is a page an owner can hide from your role entirely, using role-based navigation. Connecting your own calendar is not an act that should depend on whether you can see Settings — so it also lives here, on your account, reachable no matter what a workspace's navigation is set up to show you.

<Note>
  If you can already reach **Calendar Integrations** inside a workspace's own Settings, use whichever one is more convenient — they operate on the exact same connection. This tab does not add a second calendar; it adds a second door to the one you already have (or are about to make).
</Note>

## Connect your calendar

<Steps>
  <Step title="Open the Calendars tab">
    On **Profile and Settings**, it's the last item in the sidebar.
  </Step>

  <Step title="Choose which workspace, if you belong to more than one">
    A picker reads "Choose a clinic…" — an external calendar account is tied to your staff record in **one** workspace at a time, so the same person working in two workspaces connects each separately. With only one workspace, it's chosen for you.
  </Step>

  <Step title="Connect your account">
    The rest of the screen is the same **Connected Accounts** / **Calendar Subscriptions** section a workspace's own Calendar Integrations tab uses — sign in to Google or Outlook, choose which of that account's calendars to sync, and set whether each one **Blocks booking** or is **Info only**. See [Connect an external calendar](/platform/integrations/calendar) for every step and what a synced event actually does.
  </Step>
</Steps>

<Warning>
  Choose the right workspace before you connect. An account connected under the wrong clinic protects the wrong diary and puts your calendar's events on a schedule you didn't mean to affect.
</Warning>

## Who can do this

| Action                           | Who by default                                        | Governed by                                                          |
| -------------------------------- | ----------------------------------------------------- | -------------------------------------------------------------------- |
| Open this tab                    | Any staff member of any workspace                     | Nothing — it is reachable regardless of role-based navigation        |
| Connect or disconnect a calendar | The signed-in person, for their own staff record only | Nothing else — you can never connect a colleague's account from here |
| Choose which workspace to act on | Any staff member with more than one workspace         | Nothing                                                              |

## Check it worked

* The workspace picker (if shown) lists every workspace you're staff in.
* After connecting, the row shows **Connected** with a count of calendars syncing.
* An event from that calendar appears on the workspace's clinic calendar at the right time.

## Common issues

<AccordionGroup>
  <Accordion title="You are not a staff member of any clinic yet, so there is no schedule to sync to.">
    Exactly what it says — this tab needs an active staff membership somewhere. Join or create a workspace first.
  </Accordion>

  <Accordion title="I don't see a workspace picker at all">
    You belong to exactly one workspace, so it's selected automatically — there's nothing to choose between.
  </Accordion>

  <Accordion title="I connected here but a colleague still can't see it inside Clinic Settings">
    They can — it's the identical connection either way, since this tab and the workspace's own Calendar Integrations tab both act on the same record. Ask them to reload.
  </Accordion>

  <Accordion title="That calendar can only be connected by its own staff member.">
    You cannot connect a colleague's Google or Outlook account, from here or from Clinic Settings. They need to connect it themselves — from either location.
  </Accordion>
</AccordionGroup>

## Related

<Columns cols={2}>
  <Card title="Connect an external calendar" icon="https://mintcdn.com/clinikehr/gjlpJWWKqjyYNRzM/images/icons/calendar-days.svg?fit=max&auto=format&n=gjlpJWWKqjyYNRzM&q=85&s=6c01a1d8f73fa394795672dbb86d24cf" href="/platform/integrations/calendar" width="24" height="24" data-path="images/icons/calendar-days.svg">
    The full mechanics — subscriptions, sync frequency, Out of Office, and what a synced event actually does.
  </Card>

  <Card title="Your profile and credentials" icon="https://mintcdn.com/clinikehr/gjlpJWWKqjyYNRzM/images/icons/id-card.svg?fit=max&auto=format&n=gjlpJWWKqjyYNRzM&q=85&s=1f37c510621dc8cae46692f1c587571a" href="/platform/account/profile" width="24" height="24" data-path="images/icons/id-card.svg">
    The other four tabs on the same Settings sidebar.
  </Card>
</Columns>

<StillStuck topic="a calendar connection on your own account" />