> ## Documentation Index
> Fetch the complete documentation index at: https://help.clinikehr.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Search the prescription history

> Look up what a patient was dispensed on any past date, and open the full detail of a completed prescription.

export const AuditNote = ({action = 'This action'}) => <div className="ck-callout ck-callout--info" role="note">
    <p className="ck-callout__body">
      {action} is written to your workspace's audit log with your name, the
      record touched and the time — a HIPAA requirement, and one you can review
      yourself under <strong>Audit Log</strong>. See{' '}
      <a href="/platform/security/audit-log">Audit log</a>.
    </p>
  </div>;

export const StillStuck = ({topic}) => <div className="ck-callout ck-callout--note" role="note">
    <p className="ck-callout__body">
      <strong>Still stuck{topic ? ` with ${topic}` : ''}?</strong>{' '}
      Check <a href="/platform/help/troubleshooting">Troubleshooting</a> first —
      it covers the failures we see most often. If that does not resolve it,{' '}
      <a href="/platform/help/contact-support">contact support</a> and include
      your workspace name and the time the problem happened, so we can find the
      matching entry in your audit log.
    </p>
  </div>;

export const TaskHeader = ({before, time, after}) => <div className="ck-task">
    {before ? <div className="ck-task__cell">
        <div className="ck-task__title">Before you start</div>
        <p className="ck-task__body">{before}</p>
      </div> : null}

    {time ? <div className="ck-task__cell">
        <div className="ck-task__title">Takes about</div>
        <p className="ck-task__body">{time}</p>
      </div> : null}

    {after ? <div className="ck-task__cell">
        <div className="ck-task__title">When you're done</div>
        <p className="ck-task__body">{after}</p>
      </div> : null}
  </div>;

export const Path = ({steps = []}) => <span className="ck-path">
    {steps.map((s, i) => <span key={i} className="ck-path__step">
        {i > 0 ? <span className="ck-path__sep" aria-hidden="true">
            ›
          </span> : null}
        {s}
      </span>)}
  </span>;

export const Availability = ({editions = ['all'], plans, roles, note}) => {
  const list = editions.includes('all') ? ['clinic', 'pharmacy', 'lims'] : editions;
  return <div className="ck-avail" role="note" aria-label="Feature availability">
      <span className="ck-avail__label">Available in</span>

      {list.map(e => <span key={e} className={`ck-pill ck-pill--${e}`}>
          {EDITION_LABELS[e] || e}
        </span>)}

      {plans ? <span className="ck-avail__label">Plan</span> : null}
      {plans ? <span className="ck-pill ck-pill--plan">{plans}</span> : null}

      {roles ? <span className="ck-avail__label">Who</span> : null}
      {roles ? <span className="ck-pill ck-pill--role">{roles}</span> : null}

      {note ? <span className="ck-avail__note">{note}</span> : null}
    </div>;
};

<Availability editions={['clinic']} plans="Enterprise" roles="Any staff member the Pharmacy group is open to" note="Needs the In-house pharmacy care area" />

**Prescription History** is the pharmacy unit's record rather than its queue: every prescription the hospital has written and dispensed, across all dates. Use it when someone asks what a patient was given, and when.

<Path steps={['Sidebar', 'Pharmacy', 'Prescription History']} />

<TaskHeader before="At least one prescription already recorded" time="Under a minute to find a script" after="The dispensing record you were asked for, on screen" />

## What you're looking at

The page opens with a greeting and the line **View complete history of all pharmacy prescriptions and dispensing records** — the sentence that tells you this is the archive, not today's work.

Two controls sit above the table: **Search for patient**, which filters by the person rather than by the medicine, and **New Prescription**, which takes you back to the live queue to start a fresh script. A **View Columns** dropdown with a **Toggle columns** list is on the right.

The table is six columns:

| Column            | Shows                                                                                |
| ----------------- | ------------------------------------------------------------------------------------ |
| **Patient ID**    | The hospital number, with a badge reading **New Patient**, **Follow Up** or **Ward** |
| **Patient Name**  | Who it was for                                                                       |
| **Prescriptions** | How many medications were on the script, as **\{n} items**                           |
| **Status**        | **Dispensed** or **Pending**                                                         |
| **Dispensed By**  | The pharmacist, shown as **Pharm.** and their name                                   |
| **Date**          | When the record was last updated                                                     |

Each row's **⋯** menu offers a single action, **View Details**.

**Empty state.** A pharmacy unit that has never dispensed anything shows **No pharmacy history available.** If something has gone wrong loading the page you get an error message in its place instead — that is a different thing, and refreshing usually clears it.

## Find a past prescription

<Steps>
  <Step title="Search by the patient">
    Enter a name or hospital number in **Search for patient**. The box searches people, not drugs, so searching for a medicine name returns nothing.
  </Step>

  <Step title="Read the row">
    **Prescriptions** tells you how many medications were on that script and **Date** when it was last touched, which is enough to pick the right one out of several visits.
  </Step>

  <Step title="Open it">
    Select **⋯** → **View Details**, or select the row. The screen changes to **Prescription Details** with a **Back to History** button in the corner.
  </Step>

  <Step title="Read the detail">
    You get the full script as it was written and filled — each medication with its quantity, dosage, frequency and duration, who prescribed it and who dispensed it.
  </Step>

  <Step title="Go back to the list">
    Select **Back to History**. Your search text is not carried back, so re-enter it if you are working through several records.
  </Step>
</Steps>

<AuditNote action="Opening a past prescription" />

## Reading the badges

The badge beside the hospital number tells you how the patient reached the pharmacy, which is often the fastest way to narrow a list:

* **Ward** — an admitted patient, dispensed against a ward prescription.
* **New Patient** — their first attendance.
* **Follow Up** — a returning outpatient.

A row still showing **Pending** in history is a script that was written but never dispensed. That is a legitimate record — the patient may have gone elsewhere, or the item may have been out of stock — but if it is recent, check the live queue in [Prescription list](/hospital/pharmacy/prescriptions) before assuming it was abandoned.

## Who can do this

**Role** decides whether the page opens. The **Pharmacy** group needs the **In-house pharmacy** care area, and on Enterprise an owner can hide it from a role under **Settings → Role Navigation**.

**Permission** decides what you may do once inside. History is a read surface, so there is very little to gate:

| Action                                | Who by default                               | Governed by                                                                   |
| ------------------------------------- | -------------------------------------------- | ----------------------------------------------------------------------------- |
| Open the history and search it        | Any staff member the role navigation lets in | Role → route                                                                  |
| **View Details** on a past script     | The same people                              | Role → route                                                                  |
| **New Prescription** from the toolbar | Prescribers and pharmacists                  | Role → route                                                                  |
| Correct a dispensed script            | Pharmacists                                  | The live [prescription list](/hospital/pharmacy/prescriptions), not this page |

Two behaviours worth knowing. Enforcement is **opt-in per person** — a colleague who has never been saved in the permissions sheet is unrestricted, and the sheet warns **"Saving starts enforcing"** before you change that. And a **denied action is recorded** while an allowed one is not, so hiding this page from a role is a convenience, not a security boundary.

Reading a patient's dispensing record is a clinical read, and it is written to your hospital's audit log with your name against it.

## Check it worked

* The script you wanted is on screen under **Prescription Details**, for the right patient and the right date.
* **Dispensed By** names the pharmacist who filled it.
* **Back to History** returns you to the list without losing your place in the record.

## Common issues

<AccordionGroup>
  <Accordion title="Searching for a drug name finds nothing">
    **Search for patient** matches the person, not the medication. Find the patient, then read their scripts.
  </Accordion>

  <Accordion title="A prescription from this morning is not in history">
    History is built from dispensing records. A script still working its way through today's queue lives in [Prescription list](/hospital/pharmacy/prescriptions) until it is filled.
  </Accordion>

  <Accordion title="The page shows No pharmacy history available">
    Nothing has been dispensed yet in this hospital. It is an empty archive, not a fault.
  </Accordion>

  <Accordion title="A red error appears instead of the table">
    That is a load failure rather than an empty list. Refresh the page; if it repeats, note the time so support can match it against your audit log.
  </Accordion>

  <Accordion title="I cannot dispense from here">
    History is deliberately read-only. Dispensing happens on the live queue and, for stock, in the **Fill Rx** tab of [Inventory](/hospital/supply/inventory).
  </Accordion>
</AccordionGroup>

## FAQ

<AccordionGroup>
  <Accordion title="How far back does it go?">
    All of it. History is the complete record for the hospital, not a rolling window, which is why it is the right place to answer a query about last year.
  </Accordion>

  <Accordion title="Why does the Date column sometimes change?">
    It shows when the record was last updated, so a script corrected after dispensing shows the correction date. The original detail is still in the record.
  </Accordion>

  <Accordion title="Can I export the history?">
    Not from this page. Pharmacy figures over a period are reported on the [pharmacy station](/hospital/pharmacy/station) and in [Analytics](/hospital/executive/analytics).
  </Accordion>

  <Accordion title="Does a ward prescription appear here too?">
    Yes, badged **Ward**. Inpatient and outpatient dispensing share one record.
  </Accordion>

  <Accordion title="Is a counter sale a prescription?">
    No. Over-the-counter sales are recorded in [Pharmacy sales](/hospital/pharmacy/sales); this page is prescriptions only.
  </Accordion>
</AccordionGroup>

<StillStuck topic="prescription history" />