> ## Documentation Index
> Fetch the complete documentation index at: https://help.clinikehr.com/llms.txt
> Use this file to discover all available pages before exploring further.
# Set up wards and beds
> Step 3 of hospital setup — create wards, sub-wards and bed spaces so patients can be admitted and charted.
export const StillStuck = ({topic}) =>
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Check Troubleshooting first —
it covers the failures we see most often. If that does not resolve it,{' '}
contact support and include
your workspace name and the time the problem happened, so we can find the
matching entry in your audit log.
;
export const TaskHeader = ({before, time, after}) =>
{before ?
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This is **step 3 of 5**. Your ward estate is three levels deep — **wards contain sub-wards, and sub-wards contain bed spaces** — and a patient can only be admitted to a bed space that exists. Skip this step and your ward staff open **Ward Admissions** to nothing.
## The three levels
The **Ward Management** card — "Manage your clinic wards, sub-wards, and bed spaces." — builds all three, in order. A sub-ward needs its ward, and a bed space needs its sub-ward.
| Level | What it is | Example |
| ------------- | ---------------------------------- | ------------ |
| **Ward** | The named unit staff talk about | Medical Ward |
| **Sub-ward** | A bay, side room or wing inside it | Bay 1 |
| **Bed Space** | The place a patient occupies | Bed 3 |
## Build the estate
Select **Add Ward** and give it a **Ward Name**, a **Description**, a **Location** and a **Status** of **Open** or **Closed**. Name the ward as your staff name it — the ward list is how a nurse coming on shift orients themself, so do not fold two physically separate wards into one entry to save typing.
Open the ward and select **Add Sub-ward**. Each one takes a **Sub-ward Name**, a **Type** — **Single**, **General**, **Double**, **Room**, **VIP**, **Suite** or **Penthouse** — and a **Capacity**, "Maximum number of beds in this sub-ward."
Even a ward with one bay needs one sub-ward, because ward staff must choose a ward **and** a sub-ward before any beds appear. A single sub-ward named after the ward itself is a perfectly good answer for a small unit.
Open the sub-ward and select **Add Bed Space**. Each takes a **Bed Space Number** and **Bed Space Name**, a **Type** — **Cot**, **Bed** or **Bunk** — and a **Status**: **Available**, **Occupied**, **Reserved** or **Under Maintenance**.
Match the labels on the wall. Bed numbers are what get quoted on the phone.
Open **Inpatient → Ward Admissions** and go **Select Ward** → **Select Sub-ward**. The bed grid should appear with every bed available.
## What ward staff see
**Ward Admissions** walks the same levels you just built and will not skip one.
* **Select Ward** — "Select a ward to view its sub-wards". With nothing created at all, it reads **No wards available** / **Please contact your administrator**. That message is aimed at you: it means this page has not been done.
* **Select Sub-ward** — until a ward is chosen this panel says **Select a ward first**, and trying to go further is refused with "Please select a ward first." A ward with no sub-wards reads **No sub-wards available**.
* The bed grid then appears, above it a stats strip — **Bed Status**, **Patient Status**, **Occupancy Rate** and **Availability**.
Each bed is a tile carrying its number and status. Selecting one opens **Bed \{number} Details**, which is where the occupant's story lives: **Patient**, **Admitted**, **Diagnosis**, **Attending Doctor**, **Notes** and **Last Updated**, plus **New Vitals**, **View Patient** and the estate controls **Mark as Available**, **Mark for Maintenance** and **Reserve Bed**.
## Check it worked
* **Settings → Ward Management** lists every ward, each with its sub-wards and their bed spaces.
* **Inpatient → Ward Admissions** shows a bed grid after you pick a ward and a sub-ward, and the **Availability** tile matches the number of beds you created.
* Admit one test patient from a consultation, open the bed and confirm the details are there, then discharge them again.
## If something goes wrong
Nothing has been created yet. Build the estate here — ward, then sub-ward, then bed spaces.
You have not picked a sub-ward. The panel says **Select a ward first** until both levels are chosen, and the page refuses to go further with "Please select a ward first." If the ward genuinely has no sub-wards, add one.
Bed spaces are the last level and the one most often forgotten. A ward with sub-wards but no bed spaces looks configured and admits nobody.
You will see "Database permission issue detected" — "Please contact your administrator to grant the necessary database permissions or ask them to create the ward for you." Ask an owner to create it.
Either the **In-patient care** care area is off — see [Turn on your care areas](/hospital/get-started/care-areas) — or the workspace is not on the Enterprise plan.
Set its **Status** to **Closed** rather than deleting it. Its history stays attached, and you will want the beds back.
## Next step
Theatres and the surgical safety checklist.
What your ward staff do on the estate you just built.
Observations, the drug round and shift handover.